We often talk about “being compliant” because our audit/inspection software and inspection checklist books are designed to keep you compliant with applicable health and safety regulations.
However, we’re aware that achieving “100 percent” compliance is a considerable, perhaps impossible, challenge. Even if you’re using tools like The Checker and are providing proper training and incentivization for a strong health and safety program, there’s always the possibility of human error, of someone accidentally doing something that’s against regulations. And sometimes personnel just don’t do what they’re supposed to do.
That’s why (while perfect compliance is always the goal), it’s important to value the concept of having a “defensible position” if anything goes wrong. In general (not legally specific) terms, what this means is that you can demonstrate that you’ve made a good faith effort to do everything practical to keep your personnel and the public safe.
Of course, there are very precise requirements from regulatory agencies like OSHA, and if you haven’t met one of these requirements when you’re inspected—or when an accident occurs—you are liable to substantial fines. But the amount of these fines (and sometimes whether you get a warning or a fine) is clearly influenced by your defensible position—how well you’re able to prove that your company has done its best to keep the workplace safe and healthy and that the infraction wasn’t due to organizational negligence.
This defensible position is also critical if your company ends up in court, fighting charges or lawsuits claiming negligence.
The good news is that compliance solutions have benefits beyond creating a defensible position. First and most importantly, striving for compliance helps keep people safe. For example, auditing or inspecting assets with The Checker satisfies regulatory requirements and provides ready documentation of compliance, but also keeps unsafe equipment from being used and hurting people.
And more often that not, compliance solutions lead to process and quality improvements that benefit the bottom line. Think about the value of discovering a defect that needs immediate correction to avoid a productivtity-sapping breakage during the next shift. Or consider how inspection results can be used to identify the durability of a particular brand of asset. In ways like this, and many others, compliance correlates with efficiency.
So, never stop pursuing compliance but realize that even if you never achieve 100 percent compliance, your pursuit will result in a defensible position that can save major dollars. And understand that the pursuit will keep your personnel and the public safer, while likely increasing profitability.
You can never ensure perfect compliance, but with compliance tools like The Checker you can ensure that you’re doing all you can to be compliant, have a defensible position in case you’re accused of negligence, and are reaping the many associated benefits of compliance efforts.