Regular inspections are essential for ensuring quality. When done right, the inspection process can maintain a safe working environment and maximize productivity. However, consistency is key. Here are some tips on optimizing workplace inspection efficiency.
1. Follow a set procedure
Developing a set procedure ensures that no one deviates from the plan and that every inspection is done the same way across the entire organization. Start by identifying the objectives of the inspection and selecting the appropriate inspection methods. The inspection team must be trained to follow the procedures and have easy access to them for reference.
When people aren’t given a set procedure, they conduct inspections as they think best. While this is not necessarily a problem, if everyone conducts inspections in their own way, records and reports become inconsistent and create confusion for anyone trying to make sense of the various styles of documentation. As well, procedures should be outlined using a language everyone understands, including abbreviations.
2. Use checklists
Checklists help ensure inspection procedures and responsibilities are clear which helps optimize efforts. Without checklists, the inspection team may focus on the wrong items, wasting time, limiting inspection effectiveness and ultimately costing real money.
Checklists also help improve management by ensuring staff covers every detail in their inspection reports. While you can create lists yourself, you risk missing out on key elements. The inspection checklist by The Checker already has everything you need to ensure proper inspections. Industry experts designed the Checker checklists to accommodate efficient circle check methods.
3. Provide effective training
The best way to ensure efficient and effective inspections is to provide regular, quality training. The training should be conducted in a formal setting to ensure knowledge retention. The frequency of retraining can depend on whether issues are recurring. However, instructive and informative training that is consistent can also reduce the risk of incidents.
4. Hold staff accountablE
Allowing employees to see progress holds them accountable. Therefore, both exceptional and poor performance should be documented to track improvement. This is why checklists must have a section for reporting who conducted the inspection and the employees involved in any incidents. Set both individual and team goals to promote personal and shared accountability. Goals can also be used as progress indicators.
5. Use technology
Ensure that employees have the right hardware and software to perform, manage, and report on regular inspections. This may include mobile devices such as tablets, smartphones, and software like The Checker, which has all the tools you need to conduct inspections, identify issues, manage tasks, and communicate.