There’s more to inspection software than installing an app and immediately beginning with conducting an inspection. Many inspection software is indeed advertised as ‘plug ‘n’ play’ and easy to use. However, if you want to maximize the software, you need to follow best practices to assure the most successful implementation. Here are tips and tricks for implementing inspection software:
Determine your needs
When choosing inspection software, it is essential to determine your unique requirements, goals, and expectations. This will guide you in selecting a software solution that matches your requirements and is simple to use. Some areas to consider when determining your needs include audits and inspections the software will address.
Research different options
You will find that there are many options out there for inspection software; many will have similar features while others will boast unique benefits. With all the options, you need to do your research and compare, paying special attention to your specific needs, pricing, and other features. You may find there’s a software solution that is within your budget but still lacks essential features. It may be worth considering that paying a little more may mean improved productivity and therefore, increased profitability.
Involve your team
Engaging your team in the selection process can help you avoid choosing the wrong software solution. The members of your team can help you identify any potential problems you may encounter with the software. When you involve your team, you also help ensure buy-in and involvement from those that will use the software – ensuring that the tool will be used effectively.
Train your team
Just because the software seems to be easy to use, don’t expect your people to learn it on their own. Training is essential for ensuring that your team can utilize the inspection software properly. Provide comprehensive training and make resources available for continuous support.
Customize the software
Several inspection software solutions offer customization choices. Customization features allow you to tailor the software to meet your specific needs and preferences. To maximize your investment, utilize the customization features to ensure that the software suits your individual requirements.
Integrate with other systems
Many inspection software solutions were designed to be easily integrated into existing systems. When possible, integrate the inspection software with your other systems. By integrating inspection software with asset management and maintenance software, you can streamline processes and increase productivity.
Monitor and review
By monitoring and reviewing your use of the inspection software, you can identify any gaps in your process and discover areas for improvement. Assess your implementation and usage of the software to determine if you’re using it effectively and productively. Monitoring should be a continuous process, which should also involve asking those that conduct the inspections using the software for their feedback. Those experiencing the tool may provide useful insight into how to improve the inspection process and maximize the tool.