The Checker Blog

Beyond Pass or Fail: Grading Audit and Inspection Results

Posted by Shawn Macpherson on Fri, Apr 12, 2019 @ 03:46 PM

Sometimes you have to give grades when workplace safety and asset maintenance are involved.

A pass or fail scoring system can be useful in numerous situations. If all that’s needed is a simple thumbs-up or thumbs-down, a pass-fail scoring system gets the job done.

But it’s not always as simple as “yes” or “no.” In certain situations, more detail is needed, and pass/fail will not suffice. If we are to look at safety, for example, basic inspections can work on a pass-fail basis. But when we move on to more-thorough investigations and audits, inspectors need the ability to determine and quantify the degree to which an asset complies with safety standards. 

By grading deficiencies with a score from 1 to 10 on audit or inspection forms, business owners and personnel will be much better suited to prioritize any issues for correction that may arise.

That’s why we included scoring capability in The Checker Software

Using The Checker Software Scoring Feature 

This scoring system doesn't have to be from 1 to 10. You can configure any scoring scale that makes the most sense for you and your assets. It’s an easy-to-use feature. Users select the right scoring system from a drop-down menu, and the system will calculate the total score for every asset and provide a percentage score. 

To further optimize the system, you can add definitions to every scoring level (e.g., excellent condition, usable but needs maintenance, needs repair before use).

You can also add comments, documents, and images to further clarify the score given (e.g., a comment that tires on a vehicle don’t need to be replaced yet but probably will next quarter, with supporting photos showing their condition).

Takeaway

The Checker Software allows you to create and edit whatever scoring systems will fit your needs best—or use the pass-fail system if that’s all that’s required. Whatever option you choose, The Checker will help you optimize the process.

Topics: inspection checklists, inspection software, risk assessments, audit software, inspection forms, audit/inspection software

Tips for inspecting

Posted by Shawn Macpherson on Mon, Nov 26, 2018 @ 05:07 PM

 

fleet social media

Safety is the most important reason to Inspect your fleet vehicles. Safety for Employees, yourself and for other road users. An Inspection enables you to identify and report existing defects or potential hazards and can save you problems later on.

  • Compensation Claims

If your Employees are involved in a motor vehicle incident and injured while driving a vehicle for work duties, a compensation claim will have to be filed by the employer, as that is considered a workplace injury, whether they are using a Company Vehicle, or their own.

Accident prevention is a fundamental component in maintaining a safe and healthy workplace; contributing to increased worker morale and decreased worker injury and/or absenteeism.

  • Employer Safety Policies

Employer safety policies are a critical element in reducing motor vehicle incidents. Policies not only support and reinforce traffic laws and responsibilities, they also manage road risks through programs and policies to promote safe driving behaviors and ensure worker vehicles are safe and properly maintained.

  • Inspecting your vehicle

Worn, failed or incorrectly adjusted components can cause or contribute to accidents. Preventive maintenance and Inspection procedures help to prevent failures from occurring while the vehicle is being operated.

There are many causes of motor vehicle incidents such as road conditions, distractions, weather, speeding, driving skills and health, that can contribute to collisions and injuries. Keeping your vehicles safe is one less hazard to worry about.

  • Questions for Management

1. Are there excessive demands for the repairing of your vehicles? This should be viewed as an indicator of inadequate maintenance and Inspection procedures, and a vehicle maintenance situation which could cause or contribute to accidents.

2. Are there established inspection and reporting procedures for drivers?

3. Are drivers equipped with Inspection aids and the necessary report forms?

4. Are drivers encouraged not to drive when they discover a deficiency which should cause the vehicle to be placed out-of-service?

How many times have you seen a vehicle with any of these issues?

- Only one headlight working

- One or no brake lights

- Turn signal not working

- Low tire pressure

- Unsecured load in a pickup truck

- Out of fuel

These are just a few of the many unsafe conditions that would have been caught if a proper Inspection had been performed. It doesn't matter what type of vehicle you use, always inspect it. How else can you know whether there is sufficient window washer fluid for that snow storm you are about to encounter, or whether the lights, gauges, indicators, steering, horn, brakes and flashers are working properly?

For more information about The Checker, feel free to visit our website or email us at info@thechecker.net.

Topics: why inspect?, inspection software, vehicle safety, inspection forms

Why Inspect All Vehicles?

Posted by Shawn Macpherson on Mon, Nov 26, 2018 @ 09:59 AM

 

fleet social media

Safety is the most important reason to Inspect your fleet vehicles. Safety for Employees, yourself and for other road users. An Inspection enables you to identify and report existing defects or potential hazards and can save you problems later on.

  • Compensation Claims

If your Employees are involved in a motor vehicle incident and injured while driving a vehicle for work duties, a compensation claim will have to be filed by the employer, as that is considered a workplace injury, whether they are using a Company Vehicle, or their own.

Accident prevention is a fundamental component in maintaining a safe and healthy workplace; contributing to increased worker morale and decreased worker injury and/or absenteeism.

  • Employer Safety Policies

Employer safety policies are a critical element in reducing motor vehicle incidents. Policies not only support and reinforce traffic laws and responsibilities, they also manage road risks through programs and policies to promote safe driving behaviors and ensure worker vehicles are safe and properly maintained.

  • Inspecting your vehicle

Worn, failed or incorrectly adjusted components can cause or contribute to accidents. Preventive maintenance and Inspection procedures help to prevent failures from occurring while the vehicle is being operated.

There are many causes of motor vehicle incidents such as road conditions, distractions, weather, speeding, driving skills and health, that can contribute to collisions and injuries. Keeping your vehicles safe is one less hazard to worry about.

  • Questions for Management

1. Are there excessive demands for the repairing of your vehicles? This should be viewed as an indicator of inadequate maintenance and Inspection procedures, and a vehicle maintenance situation which could cause or contribute to accidents.

2. Are there established inspection and reporting procedures for drivers?

3. Are drivers equipped with Inspection aids and the necessary report forms?

4. Are drivers encouraged not to drive when they discover a deficiency which should cause the vehicle to be placed out-of-service?

How many times have you seen a vehicle with any of these issues?

- Only one headlight working

- One or no brake lights

- Turn signal not working

- Low tire pressure

- Unsecured load in a pickup truck

- Out of fuel

These are just a few of the many unsafe conditions that would have been caught if a proper Inspection had been performed. It doesn't matter what type of vehicle you use, always inspect it. How else can you know whether there is sufficient window washer fluid for that snow storm you are about to encounter, or whether the lights, gauges, indicators, steering, horn, brakes and flashers are working properly?

For more information about The Checker, feel free to visit our website or email us at info@thechecker.net.

Topics: why inspect?, inspection software, vehicle safety, inspection forms

5 Inspection Books You Didn't Know Existed

Posted by Shawn Macpherson on Mon, Nov 19, 2018 @ 10:24 AM

 

5 inspection books you didn't know

Inspection books are in high demand. Accurate and regular inspection of your equipment is critical in keeping your workplace safe, maintain compliance, and improve productivity. Most employees would agree that preventing these accidents should be a natural priority for any business. Safety irregularities are never intentional, but they do come about when companies try to cut corners and don't take the time to adequately train their staff on the importance of safety and safety protocols. 

And it's important to remember that, in the event of an accident, it's not only the employee who has to suffer and pay. According to the Occupational Health and Safety Administration (OHSA), "employers pay almost $1 billion per week for direct workers' compensation costs alone." Likewise, it's important to remember that the gap in coverage of an underinsured employer is still the responsibility of the employer and they will have to continue paying employees who miss work as a result of a workplace injury. 

It should also go without saying that proper inspections, or a lack thereof, can affect your business in other ways. For starters, fewer workplace accidents mean higher or steady productivity, whereas a single mishap can result in a steep drop in company-wide morale. Then there's the negative public perception in the event of one such accident, not to mention the legal liabilities that will follow.  

 

The New York Limo Crash

In early October 2018, a stretch limo carrying 17 people in upstate New York resulted in a deadly crash with all the passengers, driver, and two pedestrians killed. With a total death toll of 20, this incident is the deadliest US transportation accident since 2009 and made headlines around the nation. 

On closer examination of the crash site, it revealed that the driver never hit the brakes, plowing straight through a T-intersection. Also, the driver didn't have the appropriate license to drive that particular vehicle, while the limo failed an inspection only the month prior. 

The 5 Inspection Books

And while the investigation of the accident is still ongoing, with the authorities looking into all the activities and regulations of the limo-renting business, the takeaway could not be more apparent - proper and regular safety inspections are mandatory. To ensure that these inspections are done correctly, you will need the right inspection books. Below are five such inspection books that you may not know existed. 

Passenger Transportation Vehicles - It is for all applications, operations, and industries such as public transit, school, hospital, tourism, airport shuttle, limos, carriers, rentals, and all other enterprises that involve passenger transport.  

Railcar MoverThis inspection book applies to all mobile railcar movers, regardless of industry (construction, mining, forestry, industrial, warehousing, etc.) It also applies to all models, makes, manufacturers, sizes, etc.

Battery Charging Areas - Applies to the inspection and use of a battery and equipment such as charging, inspection, changing, maintenance, filling cells, production, models, sizes, voltage, etc. 

Wood Chippers - Available for inspection, operation, and use of all brush and wood chipper equipment in all industrial applications, regardless of make, manufacturer, size, brands, etc. 

Chainsaw - Applies to all chainsaw equipment in all industry applications such as firefighters, emergency responders, construction, forestry, landscaping, grounds keeping, etc. It also covers all areas such as the chain, saw bar, engine, controls, startup, PPE, and it applies to all brands, models, sizes, and fuel types.  

The Checker has been providing its Checklist Books since 2000, contributing to more over 20 million successful inspections. If you're interested in your company following the latest safety standards in your field and industry, or if you want to ask us for more details regarding our services, be sure to visit our official website, right here.

Topics: why inspect?, safety management, inspection checklists, workplace safety, inspections and profitability, inspection forms

Using Standard & Customized Inspection Forms – The Best of Both Worlds

Posted by Shawn Macpherson on Tue, Nov 15, 2016 @ 08:41 AM

The forms organizations use to conduct audits and inspections are an interesting study.

man_using_tablet.jpg

On one hand, forms are fairly generic. The inspection of a vehicle or a fire extinguisher is not all that different no matter who does it or where it is done. On the other hand, it only takes one or two changes to a standard audit before it no longer resembles something standard at all.

Most organizations need both

In our experience most companies conduct many straightforward audits / inspections as well as highly customized ones and they need tools that accommodate both. The Checker provides the best of both worlds by providing a comprehensive library of standard inspection / audit forms and by giving users the ability to modify existing forms or create custom ones using The Checker Builder.

The benefits of the form library

The inspection / audit form library is intended to provide users with a wide variety of standard forms. You can choose from 100s of pre-built forms that allow you to get started using audit / inspection software right away and each is developed using best practices. It couldn’t be easier to use.

The benefits of The Checker Builder

Our software allows you to modify or create from scratch a form that suits your specific needs. Using The Checker Builder you can create custom forms without help from I.T. and exactly match your process and/or environment.

Custom forms allow you to maintain consistency with any manual forms used prior to implementing audit and inspection software and give you the ability to audit or inspect highly unique processes, facilities and equipment where no standard form exists.

Efficient and Effective

Having to create a set of standard forms is not a good use of your time and neither is trying to force a unique process into a standardized form. Given the increasing demands of regulatory compliance and the need to keep employees safe, audit and inspection programs need to be efficient and effective. 

The Bottom Line

Whether an inspection form is standard or custom should not be a decision you need to spend much time on. Instead you want to focus your energy on creating the most robust audit / inspection program possible and you need tools to help you do so.

Topics: inspection software, audit software, inspection forms