Regardless of the industry, no manager or supervisor wants any part of these scenarios:

• Personnel discover that some element of operations is in non-compliance with governmental regulations, but the personnel continue with “business as usual” and wait until the end of their shift to report the problem. Throughout the shift, the business is exposed to unnecessary risk. An accident, surprise inspection, or any other incident that causes regulators to discover the non-compliance would result in considerable fines and possible liability.
• Someone in a hurry forgets to do a key safety inspection before a dangerous operation, and an on-the-job injury or fatality occurs. Fines and lawsuits ensue.
• An inspection reveals that a key asset is in need of repair, yet maintenance doesn’t get the work order until the next day, and the asset continues to be used until maintenance personnel show up to work on it a day later. When the repair is actually done, it’s discovered that the additional use has caused the problem to worsen significantly, resulting in substantial additional expense.

All of these scenarios, and other like them, are common. But they all can be prevented through the notifying and alerting capabilities of audit and inspection software such as The Checker Software.

Our Notifications and Alerts feature allows you to:

• Instantly notify all parties that need to see an audit or inspection report as soon as it’s completed, with the report provided in an email, along with an attached pdf version of the completed report. Maintenance, safety personnel, management, and other stakeholders are all in the loop, so the appropriate action can be taken immediately. There’s no delay in waiting for personnel to find the time (or the inclination) to file a paper report.
• Red-flag non-compliance issues so that everyone in a position to remedy the issue will be alerted to the severity of the problem the moment it’s reported. Red-flag alerts can also be set up for problems such as a failed inspection or an inspection report not submitted as scheduled.
• Schedule reminders for recurring inspection, audit, or preventive maintenance events so that they’re not forgotten or delayed.

Notifications and Alerts are only one aspect of how The Checker Software boosts inspection and audit efficiency, but this common-sense notion of keeping everyone on task with reminders and instant alerts is a fundamental first step in gaining the full advantages of audit and inspection software. Everyone involved needs to be on the same page in real-time.

Takeaway

Our audit and inspection software features a robust Notification and Alerts system that’s simple to use, designed specifically for audits and inspections, and highly effective in facilitating the communication that’s essential in improving inspection and audit efficiency.