Regular workplace inspections are essential in preventing all sorts of incidents, injuries, illnesses, property damages, or loss of revenue. There are some companies out there that for mainly financial reasons skip these inspections in the hopes of cutting on expenses. Unfortunately, however, this can only be considered a short-term solution at best or an accident waiting to happen, at worst.
Only with a critical examination of the workplace enables business owners to save on costs, injury, and future liabilities. These inspections, if done professionally and regularly, will identify potential hazards, issue a corrective action, gain a deeper understanding of jobs and tasks performed, and listen to employee concerns. Here are five ways that will improve the effectiveness of your workplace inspection.
1. Identifying Potentially Hazardous Situations
Every inspection needs to take a close look at all elements that comprise the workplace. It includes the who, what, where, when, and how. You should, nevertheless, pay extra close attention to such things as noise, lighting, temperature, vibration, and ventilation - elements that could develop into unsafe or unhealthy conditions down the line. Inspections also need to go out of the areas where work is regularly conducted, and extend to such places like the parking lot, locker rooms, rest area, etc.
There are many types of workplace hazards that you need to look out for and classified as biological, chemical, ergonomic, physical, psychological, and safety hazards. Among them, there are things like inadequate machine guards or unsafe workplace conditions, viruses, bacteria, fungi, and parasites, repetitive and forceful movements, as well as prolonged awkward postures, improper or faulty equipment, noise, temperature, overwork, stress, or even violence.
2. Listen to Employees Concerns
The employees most exposed to the day-to-day activities are the ones most qualified to address concerns. Their input will prove valuable in determining what areas need particular attention, as well as what improvements are necessary to streamline operations and increase productivity.
3. Identify Underlying Issues
When looking for health or safety issues within your workplace, you should not stop at just identifying them. Once such a hazard is detected, you should also try and look for any underlying issues that may have caused it firstly. Depending on the circumstances, these issues, if not identified, can result in the same problems to reappear.
4. Report Everything to Management
Nothing should be left out or somehow swept under the rug, not during an inspection, or during every other day. The faster an issue is identified and reported, the easier and less costly it will be to fix. Whatever may seem out of the ordinary, potentially dangerous, or something that stifles productivity or wellbeing should be addressed as soon as possible, for everyone's benefit.
5. Don't Just Say What's Wrong, Make Recommendations
For a workplace inspection to be successful, it is not enough to merely point out what is wrong. Realistic solutions need to be brought forth to complete the circle and help improve conditions in the workplace.
Regular workplace inspections are not a drain on resources, as some managers may believe, but the exact opposite. They ensure that everything runs smoothly and without interruption, all the while keeping the workforce safe and productive. For an even more effective auditing process, consider The Checker Software , a fully integrated and scalable software solution.